An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1929
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT NOT LIMITED TO: RECEIPTS FOR PAYMENT, REPORTS OF PAYMENTS RECEIVED, PROGRAM ANNOUNCEMENTS, ATTENDANCE LISTS, CLASS ROLLS, COURSE EVALUATIONS, EVALUATION SUMMARIES, VENDOR/EXHIBITOR BROCHURES, CORRESPONDENCE, PRELIMINARY PLANS, MAILING LISTS ETC. (Records are training files for non state employees)
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon Completion of Class by non-employees
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Cut off Upon Completion of Class. Record series are stored in paper and kept in agency for 5 years and then destroyed by state approved methods.
Worksheet
Record Location
SUBSTANCE ABUSE SERVICES 500 DEADERICK ST, ANDREW JACKSON BLDG., 5th floor, NASHVILLE, TN 37243
File Arrangement
NUMERIC
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1988 to current
Agency
Allotment Code
33901
Annual Accumulation
12 cu ft
Current Volume
60 cu ft
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Records Center Retention Period
0
RDA Comments
Records Management Division (RMD)
01-05-2017
No recommended changes.
Tennessee State Library and Archives
01-09-2017
No recommended changes.
Comptroller Audit Review
01-06-2017
We have reviewed RDA 1929 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-01-2017
Thank you.
RMD Director
03-06-2017
RDA 1929 is a request to revise an RDA. The retention period will remain five years and destroy and the format paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1929.
Public Records Commission
03-28-2017
PRC approves RDA 1929.