An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1851
Effective Date
Record Series Abstract
BUSINESS RECORDS, PERSONNEL RECORDS, STUDENT RECORDS AND MISCELLANEOUS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Attached retention schedule and policy contains details for each specific type of record series cut off.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Attached retention schedule and policy contains the details for specific records types. Agency personnel shall follow destruction or preservation of records as specified.
Worksheet
Record Location
University of TN - various offices
File Arrangement
alpha numeric
Media Format Generated
Both
Date Range
Current
Annual Accumulation
Varies by records series - records officer shall track volume
Current Volume
Varies by records series - records officer shall track volume
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Essential records stored according to policies and procedures outlined in attached document.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
T.C.A. 10-7-504 According to specific items as addressed in the attached retention schedule and the T.C.A.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Varies according to items - see attached
Retention Legal Citation
T.C.A. 10-7-504
Electronic Records Plan Inventory
System Name
Records Officer shall document system name.
Hardware Description
All hardware for maintaining the records series shall meet the specifications set by the governing University policy.
Software Description
All software for maintaining the records series shall meet the specifications set by the governing University policy.
System Location
Department shall document the system locations.
Backup Procedures
Backup procedures system for maintaining the records series shall meet the specifications set by the governing University policy. Backup procedures shall be reviewed and tested annually.
Disaster Recovery
Disaster Recovery Plan for the system shall meet the specifications set by the governing University policy. Disaster Recovery plans shall be reviewed annually.
Data Migration Description
Departments will have a plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster. Data Migration plans shall be in place by governing University policy.
RDA Comments
Records Management Division (RMD)
03-27-1992
RDA approved prior to web application.
Tennessee State Library and Archives
03-27-1992
RDA approved prior to web application.
Comptroller Audit Review
03-27-1992
RDA approved prior to web application.
RMD Director
03-27-1992
RDA approved prior to web application.
Public Records Commission
03-27-1992
RDA approved prior to web application.