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Office of General Counsel (OGC) Closed Case Files

RDA Number
1849
Effective Date
Record Series Abstract
Files related to legal enforcement and other legal issues. Administrative Orders, general correspondence and other supporting documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE END OF EACH CASE CLOSURE
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH CASE CLOSURE. PAPER RECORDS RECEIVED PRIOR TO 2008 ARE MAINTAINED IN PAPER FORMAT. PAPER RECORDS RECEIVED 2008 AND AFTER ARE SCANNED UPON RECEIPT, AND DESTROYED AFTER VERIFYING ELECTRONIC RECORD. RECORDS ARE MAINTAINED IN AGENCY 5 YEARS AFTER CUT OFF, THEN DESTROY BY STATE APPROVED METHODS.
Allotment Code
327.01
Record Location
TN Tower, 2nd floor
File Arrangement
By case number
Date Range
2007-Present
Annual Accumulation
10 cu. Ft., 1 GB
Current Volume
30 cu. Ft., 3 GB
Record Value
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
EPA, Westlaw, Bass, Berry & Sims, Contestoga-Rover & Associates, LP Environmental, LLV USEPA Clean Water Enforcement
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
System Name
Lawlog Case Tracking
Hardware Description
Linux / Oracle
Software Description
Oracle application express in Oracle 116
System Location
South Data Center
Backup Procedures
Daily
Disaster Recovery
On file with OIR
Data Migration Description
Plan includes converting database Binary Large Object (BLOB) data to target database via target database migration techniques designed by departmental or contract database administrators. SQL-Server and Oracle databases are both OIR standard
Legacy Revision UUID
423