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Active/Negative Quality Control (QC) Reviews and Quality Assurance (QA) Reviews for Supplemental Nutrition Assistance Program (SNAP) / Temporary Assistance For Needy Families (TANF) / Management Evaluations (ME)

RDA Number
1784
Effective Date
Record Series Abstract
Record series consist of Quality Control (QC) and Quality Assurance (QA) review information for SNAP, TANF, ME cases under the Administrative Review Section. Contents are Case Summary Sheet, Supplemental Nutrition Assistance Program (SNAP) Case and Procedural Quality Control Review Schedule, Family Assistance Application copy, Quality Control (QC) Review Schedule, SNAP QC Worksheet, Work and Financial Verification data, General Authorization For Release of Information Form, Correspondence, Management Evaluation (ME) Review Logs, ME Review Corrective Action Plan, Civil Rights Compliance Officer Review Checklist, ME Observation Form, Recipient Interview Form, County Complaint Summary Report, Processing Time frames Worksheet, Telephone Contact Log, Questions For Advocate and Community Organization Form, Running Record Comments, Notice History, Excel Spreadsheets, Emails and any other related documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Federal Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Documents related to Quality Control (QC) and Quality Assurance (QA) Reviews of Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance For Needy Families (TANF) and Management Evaluations (ME) may be maintained in either paper or electronic format. All paper records are scanned and kept for two (2) years for verification and then destroyed by state approved methods. Electronic records are kept for five years and then destroyed by state approved methods.
Allotment Code
345
Record Location
Records are located at the TDHS State and Field offices across State.
File Arrangement
Year / Alpha
Date Range
2001 - current
Annual Accumulation
10 cubic feet / 5 gb
Current Volume
90 cu ft / 15 gb
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S. Department of Health and Human Services and U.S. Department of Agriculture
Essential Record
No
Confidential
No
Confidential Legal Citation
7 CFR 275.4(C), 45 CFR 205.40, DHS Rules Chapter 1240-01-13-01(5)
Does this Record Series Contain Sensitive Information?
No
Record Sample PDF
415.sample.pdf989.37 KB
System Name
Federal maintained system
Hardware Description
Federal system used for storing Quality Control (QC) and Quality Assurance (QA) Reviews and Reports, for Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance For Needy Families (TANF) and Management Evaluations (ME).
Software Description
Federal system used for storing Quality Control (QC) and Quality Assurance (QA) Reviews and Reports, for Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance For Needy Families (TANF) and Management Evaluations (ME).
System Location
Records are maintained on servers governed by the federal government and are kept in accordance with their records retention guidelines.
Backup Procedures
Backup procedures are administered by the federal government.
Disaster Recovery
Disaster recovery procedures are administered by the federal government.
Data Migration Description
Data migration procedures are administered by the federal government.
Legacy Revision UUID
415