An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1777
Effective Date
Record Series Abstract
Invoices prepared and assessed against insurance companies for services performed by state insurance examiners or contract examiners.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in either paper or electronic format. Files are cutoff at the end of the fiscal year. Paper copies of electronic records may be destroyed as long as the electronic file has been verified for completeness and accuracy. Records may be maintained in agency or at the state records center for seven years. Seven years after the cutoff date, the records will be destroyed according to state approved methods.
Worksheet
Record Location
Davy Crockett Bldg. 500 James Robertson Pkwy., Nashville, TN 37243
File Arrangement
By company/numerical
Date Range
to
Allotment Code
335.02
Annual Accumulation
.3 cu ft;.001 GB
Current Volume
2.3 cu ft;.006 GB
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Retention Legal Citation
T.C.A 10-7-504(a)(29)
Electronic Records Plan Inventory
System Name
ag03sdcwf00507
Hardware Description
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM.
Software Description
The records are stored on Windows Server OS.
System Location
The network file share is located in the South Data Center (SDA).
Backup Procedures
Nightly incremental backups are done, and full back up is performed monthly.
Disaster Recovery
Disaster recovery is provided by STS.
Data Migration Description
The data resides in an SQL database located at the Data Center. If there is a need for migration, it will be done by STS database administrators.
RDA Comments
Records Management Division (RMD)
10-03-2019
No recommended changes
Tennessee State Library and Archives
10-04-2019
No recommended changes
Comptroller Audit Review
10-11-2019
We have reviewed RDA 1777 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-11-2019
Commerce and Insurance concurs with no recommended changes.
RMD Director
10-18-2019
RDA 1777 is a request to revise an RDA. The retention period will remain seven years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1777.
Public Records Commission
11-12-2019
PRC approves RDA 1777.