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Insurance Examiners Invoices

RDA Number
1777
Effective Date
Record Series Abstract
Invoices prepared and assessed against insurance companies for services performed by state insurance examiners or contract examiners.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in either paper or electronic format. Files are cutoff at the end of the fiscal year. Paper copies of electronic records may be destroyed as long as the electronic file has been verified for completeness and accuracy. Records may be maintained in agency or at the state records center for seven years. Seven years after the cutoff date, the records will be destroyed according to state approved methods.
Allotment Code
335.02
Record Location
Davy Crockett Bldg. 500 James Robertson Pkwy., Nashville, TN 37243
File Arrangement
By company/numerical
Date Range
1988 to current
Annual Accumulation
.3 cu ft;.001 GB
Current Volume
2.3 cu ft;.006 GB
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Record Sample PDF
409.sample.pdf86.66 KB
System Name
ag03sdcwf00507
IT-ABC Number
N/A
Hardware Description
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM.
Software Description
The records are stored on Windows Server OS.
System Location
The network file share is located in the South Data Center (SDA).
Backup Procedures
Nightly incremental backups are done, and full back up is performed monthly.
Disaster Recovery
Disaster recovery is provided by STS.
Data Migration Description
The data resides in an SQL database located at the Data Center. If there is a need for migration, it will be done by STS database administrators.
Legacy Revision UUID
409