An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1764
Effective Date
Record Series Abstract
Trademark applications and certificates required for confirmation of trade name or trademark registered.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Record series cutoff event occurs at the point the original is scanned and then returned to the customer
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Documents submitted for filing are scanned and stored electronically. The original documents are returned to the customer. The electronic records are maintained in the Division’s database for permanent retention.
Worksheet
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
0.5 GB
Current Volume
7 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Microfilm negatives stored at TSLA. Original record is returned to customer. Duplicate is retained electronically in the Division.
Essential Record Media Type
Microfilm
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
T.C.A. 47-25-508
Electronic Records Plan Inventory
System Name
IE1819008WN001.NET.ADS.STATE.TN.US
Hardware Description
DELL POWEREDGE FC630
Software Description
WINDOWS SERVER 2012 STORAGE SERVER
System Location
STATE OF TENNESSEE - DATA CENTER SOUTH
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
REPLICATED TO STATE OF TENNESSEE - DATA CENTER NORTH
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
08-15-2024
No recommended changes.
Tennessee State Library and Archives
08-16-2024
No recommended changes.
Comptroller Audit Review
08-16-2024
We have reviewed RDA 1764 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-20-2024
Thank you.
RMD Director
08-26-2024
RDA 1764 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1764.
Public Records Commission
09-23-2024
PRC approves RDA 1764.