An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1741
Effective Date
Record Series Abstract
Disclosure form filed by state and local officeholders and candidates for state and local offices pursuant to T.C.A. 8-50-501 et. seq. Record series also includes Lobbyist Expenditure Reports (previously under RDA 1743).
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Information for this form may be entered by filer into online database or may be submitted in paper format. If submitted in paper format, staff will then enter the data into online database. The paper record is then destroyed by state approved methods after 5 years. Electronic records will be maintained permanently.
Worksheet
Record Location
404 James Robertson Parkway, Suite 104 Nashville, TN 37243
File Arrangement
Alphabetically by county.
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
5/1990 - current
Agency
Annual Accumulation
8 cu. ft.; 10 mb
Current Volume
40 cu. ft.; 80 mb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
Conflict ( E-Portal)
Hardware Description
Data Center South server system with Linux operating system.
Software Description
Customized application in Java
System Location
South State Data Center
Backup Procedures
State backup and business continuity procedures for Data Center South. Please see Build Book for e-portal
Disaster Recovery
State backup and business continuity procedures for Data Center South. Please see DR plans for e-portal
Data Migration Description
Standard data migration procedures for STS Data Center South systems.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 1741 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-04-2018
No recommended changes.
RMD Director
10-12-2018
RDA 1741 is a request to revise an RDA. The retention period will remain Permanent. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to retire RDA 1741.
Public Records Commission
10-30-2018
PRC approves RDA 1741.