An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1741
Effective Date
Record Series Abstract
Disclosure form filed by state and local officeholders and candidates for state and local offices pursuant to T.C.A. 8-50-501 et. seq. Record series also includes Lobbyist Expenditure Reports (previously under RDA 1743).
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Information for this form may be entered by filer into online database or may be submitted in paper format. If submitted in paper format, staff will then enter the data into online database. The paper record is then destroyed by state approved methods after 5 years. Electronic records will be maintained permanently.
Worksheet
Record Location
404 James Robertson Parkway, Suite 104 Nashville, TN 37243
File Arrangement
Alphabetically by county.
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
8 cu. ft.; 10 mb
Current Volume
40 cu. ft.; 80 mb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
Statement of Interest
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 1741 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-04-2018
No recommended changes.
RMD Director
10-12-2018
RDA 1741 is a request to revise an RDA. The retention period will remain Permanent. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to retire RDA 1741.
Public Records Commission
10-30-2018
PRC approves RDA 1741.