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STATE IDENTIFICATION FILE

RDA Number
1686
Effective Date
Record Series Abstract
Record series includes but is not limited to, Criminal History Records, FBI Form Criminal Fingerprint Card; FBI Form Applicant Fingerprint Card; Photographic Mug Shots, Criminal History, Name Indices and Personal History Files.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
DEATH OR UNTIL THE SUBJECT REACHES NINETY-NINE (99) YEARS OF AGE
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records shall be maintained active until death or subject reaches ninety nine (99) years of age. Records are generated in both paper and electronic format. Paper record may be entered/updated into an electronic format and then shredded upon verification of the scan. Electronic submissions are stored in the database(s) automatically. Records will be maintained for 5 years after cut off and then destroyed according to State approved methods.
Allotment Code
348
Record Location
901 R.S. GASS BLVD. NASHVILLE, TN 37216. TENNESSEE BUREAU OF INVESTIAGTION ROOM #321 & 322.
File Arrangement
ALPHA AND NUMERIC
Date Range
1957 to current
Annual Accumulation
PAPER - 1 CUBIC FEET AND ELECTRONIC - 1,300 GB
Current Volume
PAPER 992 CUBIC FEET AND ELECTRONIC GIGABYTES - 15,130 GB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
LOCAL, STATE AND FEDERAL AGENCIES IN ALL FIFTY (50) STATES.
Essential Record
Yes - Original
Essential Record Stored
THE ORIGINAL ESSENTIAL RECORDS ARE SUBMITTED ELECTRONICALLY TO THE TENNESSEE BUREAU OF INVESTIGATION (TBI). THE RECORDS ARE AUTOMATICALLY STORED IN THE DATABASE AND BACK UP TAKES PLACE OFFSITE.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
THE TCA ON THE CONFIDENTIALITY OF TBI RECORDS ARE: 8-4-115 STANDARD PROCEDURES FOR BOOKING OF ARRESTEES. 10-7-301 TO 10-7-308 OVERALL RECORDS STATUTES 10-7-504(2) GENERAL CONFIDENTIALITY 38-6-106: REQUESTS TO VIEW RECORDS BY GOVERNOR, SPEARKER OF THE HOUSE OR SENATE, AND SUPREMEM COURT JUSTICE ARE TO BE IN WRITING (AND NOT BY A DESIGNEE). FEDERAL REGISTER: 64FR52343
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Record Sample PDF
364.sample.pdf249.41 KB
System Name
Idemia Morpho Biometric Identification System
IT-ABC Number
NONE
Hardware Description
18 HP Servers, Storage Area Network and tape drives
Software Description
Oracle databases running on Linux OS
System Location
TBI 901 R.S. GASS BLVD, NASHVILLE, TN 37216
Backup Procedures
THE TAPE FILES ARE BACKED-UP WEEKLY AND STORED OFF-SITE AT IRON MOUNTAIN. IRON MOUNTAIN KEEPS A TWO WEEK BACK-UP.
Disaster Recovery
TIES OPERATIONS 24/7 OPERATION WILL CONTACT IRON MOUNTAIN TO RETRIEVE FILES FOR DISASTER RECOVERY AND THEY WILL DELIVER TO THE TBI HQ BUILDING.
Data Migration Description
WHEN NEEDED A DATA MIGRATION WILL HAPPEND DURING A UPGRADE BY MORPHOTRAK ENGINEERING.
Legacy Revision UUID
364