Record Series Abstract
Documents filed with the Tennessee Secretary of State Business Services Division relating to domestic and foreign for-profit corporations, nonprofit corporations, limited liability companies and other special purpose corporations and associations pursuant to Tennessee Code Annotated Title 48.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Documents submitted for filing are scanned in electronically and stored as a TIFF image. The original documents are returned to the customer. The electronic records are maintained in-agency for permanent retention.
312 Rosa L. Parks Ave., Nashville, TN 37243: 6th Floor File Room (Microfilm) and 7th Floor Server Room (Electronic)
1875 to current
Information Shared Outside the State
Yes - Duplicate
Essential Record Stored
Original record is returned to customer. Duplicate is retained by agency as TIFF image.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Tennessee Code Annotated Title 48
Legal Citation PDF
Tennessee Business Entity and Annual Reports (TN Bear)
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server.
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS
7th Floor, W R Snodgrass Tower, Secretary of State server room
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off to Iron Mountain Vault, Nashville, TN.
Peak 10 Disaster Recovery (Hot) Site, Franklin, TN.
Data Migration Description
The secretary of state's office develops a three-year information systems plan each year. During the planning process, current software and hardware end of life plans are discussed. At that time appropriate plans are made to either migrate to the new software and hardware version or to transition to a more modern software and hardware solution.
Legacy Revision UUID