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Filings by Corporations and Limited Liability Companies

RDA Number
1678
Effective Date
Record Series Abstract
Documents filed with the Tennessee Secretary of State Business Services Division relating to domestic and foreign for-profit corporations, nonprofit corporations, limited liability companies and other special purpose corporations and associations pursuant to Tennessee Code Annotated Title 48.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Documents submitted for filing are scanned in electronically and stored as a TIFF image. The original documents are returned to the customer. The electronic records are maintained in-agency for permanent retention.
Allotment Code
30501
Record Location
312 Rosa L. Parks Ave., Nashville, TN 37243: 6th Floor File Room (Microfilm) and 7th Floor Server Room (Electronic)
File Arrangement
Alphanumeric
Date Range
1875 to current
Annual Accumulation
100 gigabytes
Current Volume
455 gigabytes
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Original record is returned to customer. Duplicate is retained by agency as TIFF image.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
In Perpetuity
Records Center Retention Period
0
System Name
Tennessee Business Entity and Annual Reports (TN Bear)
IT-ABC Number
N/A
Hardware Description
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server.
Software Description
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS
System Location
7th Floor, W R Snodgrass Tower, Secretary of State server room
Backup Procedures
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off to Iron Mountain Vault, Nashville, TN.
Disaster Recovery
Peak 10 Disaster Recovery (Hot) Site, Franklin, TN.
Data Migration Description
The secretary of state's office develops a three-year information systems plan each year. During the planning process, current software and hardware end of life plans are discussed. At that time appropriate plans are made to either migrate to the new software and hardware version or to transition to a more modern software and hardware solution.
Legacy Revision UUID
359