An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1668
Effective Date
Record Series Abstract
Records consist of audio recordings (in disc, tape, and digital formats) and their accompanying log sheets in paper or electronic form of the proceedings of the Tennessee General Assembly, including House and Senate sessions, standing committees, subcommittees, and special committees.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Duplicate recordings made for reference use by the public and all materials are to be retained permanently by TSLA for such use. Currently-produced digital recordings made in the DCR format are retained for reference use; master electronic files are transferred to WAV and TXT formats and retained permanently.
Worksheet
Record Location
TSLA
File Arrangement
Chronological
Media Format Generated
Electronic
Date Range
to
Agency
Allotment Code
30504
Annual Accumulation
175GB
Current Volume
266 sq. ft. tape cabinets; 94.5 sq. ft. paper cabinets; 1.5TB digital files.
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
TSLA
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent Retention
Records Center Retention Period
0
Retention Legal Citation
Public Chapter 1, 2006 Ex. Session, section 43a
Electronic Records Plan Inventory
System Name
TSLA Legislative Recording Program Audio Recordings
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
RDA Comments