An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1668
Effective Date
Record Series Abstract
Records consist of audio recordings (in disc, tape, and digital formats) and their accompanying log sheets in paper or electronic form of the proceedings of the Tennessee General Assembly, including House and Senate sessions, standing committees, subcommittees, and special committees.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Duplicate recordings made for reference use by the public and all materials are to be retained permanently by TSLA for such use. Currently-produced digital recordings made in the DCR format are retained for reference use; master electronic files are transferred to WAV and TXT formats and retained permanently.
Worksheet
Record Location
TSLA
File Arrangement
Chronological
Media Format Generated
Electronic
Date Range
1955 - current
Agency
Allotment Code
30504
Annual Accumulation
175GB
Current Volume
266 sq. ft. tape cabinets; 94.5 sq. ft. paper cabinets; 1.5TB digital files.
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
TSLA
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent Retention
Records Center Retention Period
0
Retention Legal Citation
Public Chapter 1, 2006 Ex. Session, section 43a
Electronic Records Plan Inventory
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers (Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server)
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server (Software name, file types, and description will variy according to individual RDA)
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
RDA Comments