An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1665
Effective Date
Record Series Abstract
FILES CONSIST OF CLASSIFICATION MATERIAL,FINGER PRINTS,PHOTOGRAPHS,PAROLE OFFICER REPORTS,AND CORRESPONDENCE.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Retain in Agency for 5 Years after cut off, then destroy by state approved method.
Worksheet
Record Location
Probation and Parole Offices across the state.
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1979 to current
Agency
Allotment Code
32901
Annual Accumulation
500 cu. ft.
Current Volume
2000 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Federal and State Law Enforcement Agencies in other states.
Essential Record
Yes - Original
Essential Record Stored
Probation and Parole Offices across the state.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-0504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
03-04-2015
No recommended changes.
Tennessee State Library and Archives
03-12-2015
No recommended changes.
Comptroller Audit Review
03-11-2015
We have reviewed RDA 1665 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-28-2015
No Comments.
RMD Director
06-06-2015
RDA 1665 is a request to revise an RDA. The retention period will be five years and the format paper. Recommend approval of RDA 1665.
Public Records Commission
06-23-2015
PRC approves RDA 1665.