Record Series Abstract
Certificate of Need Application, Related General Counsel Modifications/Extensions, and Final Project Report
Record Series Active
Cut Off at End of
If Other, Explain
Final Project Report
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in paper, paper records are scanned and maintained until the final project report. Paper records are verified for completeness and accuracy and kept in agency for 5 years and then destroyed by state approved methods. Electronic records are kept permanently in agency.
Agency File Room (Andrew Jackson Building, 9th Floor) and Agency/State Server (State Data Center)
By Assigned Certificate of Need Number
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
January 1990 to Current
(Paper) Approximately 9 cubic feet; (Electronic) Approximately 1 GB
(Paper) 205 cubic feet; (Electronic) 38.3 GB
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Adobe pdf files
State Data Center
Standard Backup protocols for STS
Standard Disaster Recovery protocols for STS
Data Migration Description
Generated files are saved as pdf files which are compatible with many different operating systems.
Records Management Division (RMD)
Recommend approval with agency looking into possible ECM solutions for long term solution
Tennessee State Library and Archives
Concur with Records Management's comments.
Comptroller Audit Review
We have reviewed RDA 1651 from an audit point. We concur with the recommended retention and disposition specifications and agree with records management's comment that the agency look into possible ECM solutions for a long term solution.
Agency Records Officer
8/27/2020 Health Services and Development Agency acknowledges the recommendation to research into a long term solution for storing these records. Currently, the files are stored on the state server as pdf's; however, other solutions within our budgetary means will be researched.
RDA 1651 is a request to revise an RDA. The retention period will remain Permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. The agency is examining the options to best store long term records electronically and will update the RDA worksheet once the solution is determined. Recommend approval of the request to revise RDA 1651.