An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1651
Effective Date
Record Series Abstract
Certificate of Need Application, Letter of Intent, Approval/Denial communication, Related General Counsel Modifications/Extensions, and Final Project Report
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Final Project Report or communication closing application (i.e. withdraw letter)
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records that are generated in paper, paper records are scanned and maintained until the final project report. Paper records are verified for completeness and accuracy and kept in agency until final decision by agency board and subsequent communication have been made. At that time, the paper records will be destroyed by state approved methods. Non-Paper records (digital) generated are saved/stored in the same format and manner as scanned paper records. Electronic records are kept permanently in agency's section of the state's FileNet.
Worksheet
Record Location
Filing cabinet next to record's officer's office (Andrew Jackson Building, 9th Floor) and Agency's section of /State's FileNet
File Arrangement
By Assigned Certificate of Need Number
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Other
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Other
Paper: Sheet
Date Range
January 1990 to Current
Agency
Allotment Code
H00000001
Annual Accumulation
(Paper) Approximately 2 cubic feet; (Electronic) Approximately 2 GB
Current Volume
(Paper) 46 cubic feet; (Electronic) 41.2 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
AF07_Data (\\AG035DCWF00520)
Hardware Description
State server/FileNet
Software Description
Adobe pdf files
System Location
State Data Center
Backup Procedures
Standard Backup protocols for STS
Disaster Recovery
Standard Disaster Recovery protocols for STS
Data Migration Description
Generated files are saved as pdf files which are compatible with many different operating systems.
RDA Comments
Records Management Division (RMD)
08-18-2022
No recommended changes.
Tennessee State Library and Archives
08-18-2022
No recommended changes.
Comptroller Audit Review
08-18-2022
We have reviewed RDA 1651 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-22-2022
The Health Facilities Commission appreciates the comments and review. We concur. Thank you.
RMD Director
08-23-2022
RDA 1651 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1651.
Public Records Commission
10-05-2022
PRC approves RDA 1651.