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Certificate of Needs Files

RDA Number
1651
Effective Date
Record Series Abstract
Certificate of Need Application, Related General Counsel Modifications/Extensions, and Final Project Report
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Final Project Report
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated in paper, paper records are scanned and maintained until the final project report. Paper records are verified for completeness and accuracy and kept in agency for 5 years and then destroyed by state approved methods. Electronic records are kept permanently in agency.
Allotment Code
H00000001
Record Location
Agency File Room (Andrew Jackson Building, 9th Floor) and Agency/State Server (State Data Center)
File Arrangement
By Assigned Certificate of Need Number
Media Format Generated Summary
Electronic: Other
Paper: Sheet
Other Media Format Generated
Scanned pdf files
Media Format Stored Summary
Electronic: Other
Paper: Sheet
Other Media Format Stored
Scanned pdf files
Date Range
January 1990 to Current
Annual Accumulation
(Paper) Approximately 9 cubic feet; (Electronic) Approximately 1 GB
Current Volume
(Paper) 205 cubic feet; (Electronic) 38.3 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Shared Agencies
None
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
System Name
AF07_Data (\\AG035DCWF00520)
Hardware Description
State server
Software Description
Adobe pdf files
System Location
State Data Center
Backup Procedures
Standard Backup protocols for STS
Disaster Recovery
Standard Disaster Recovery protocols for STS
Data Migration Description
Generated files are saved as pdf files which are compatible with many different operating systems.
Legacy Revision UUID
343