An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1650
Effective Date
Record Series Abstract
TO MONITOR SURFACE MINE SITE RECLAMATION AND QUALITY OF WATER DISCHARGED FROM SITES. RECORDS INCLUDE PERMIT APPLICATIONS, RENEWALS, BONDS INFORMATION, LITIGATION, RECLAMATION INFORMATION AND RELATED CORRESPONDENCE AND MAPS/BLUEPRINTS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AFTER RECLAMATION AND/OR LITIGATION IS COMPLETED.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Maintain files for five years after reclamation and/or litigation is completed, and then microfilm. Hard copy records are to be destroyed upon verification of microfilm. Transfer original microfilm to State Records Center for permanent retention. Duplicate microfilm is to be maintained by surface mining for 50 years, and then destroy. Maps and blueprints are to be maintaining in their original format permanently.
Worksheet
Record Location
Knoxville Environmental Field Office 3711 Middlebrook Knoxville, TN 37921
File Arrangement
By Permit number
Media Format Generated
Paper
Date Range
2010-current
Allotment Code
327.34
Annual Accumulation
15 cubic ft, will begin microfilm Jan. 2016
Current Volume
45 cubic ft, will begin microfilm Jan. 2016
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years. Maps and blueprints maintained permanently in orginal paper format
Records Center Retention Period
Permanent
Retention Legal Citation
TCA 10-7-303(E)
RDA Comments
Records Management Division (RMD)
09-17-2015
No recommended changes.
Tennessee State Library and Archives
09-17-2015
No recommended changes.
Comptroller Audit Review
09-17-2015
We have reviewed RDA 1650 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-18-2015
Thank you
RMD Director
09-22-2015
RDA 1650 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/film. Recommend approval of request to revise RDA 1650.
Public Records Commission
10-13-2015
PRC approves RDA 1650