An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1629
Effective Date
Record Series Abstract
Tennessee Fire Incident Reporting System Service Casualty Report (IN-0144), Tennessee Fire Incident Reporting System Basic Fire Incident Report (IN-0142), and Tennessee Fire Incident Reporting System Civilian Casualty Report (IN-0193).
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated and maintained permanently in the National Fire Incident Reporting System (NFIRS).
Worksheet
Record Location
DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
File Arrangement
Numeric
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
to
Allotment Code
33503
Annual Accumulation
.03 GB
Current Volume
2 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
The Federal Emergency Management Agency, the Department of Human Services and the United States Fire Administration.
Essential Record
Yes - Original
Essential Record Stored
DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
T.C.A.68-102-111(a)
Electronic Records Plan Inventory
System Name
National Fire Incident Reporting System (NFIRS)
Hardware Description
Sun Microsystems Enterprise Server 4000
Software Description
Solaris 2.5.1 Unix Operating System
System Location
DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
Backup Procedures
All records are backed up according to DHS/FEMA/USFA guidelines.
Disaster Recovery
All back up procedures are performed according to DHS/FEMA/USFA guidelines.
Data Migration Description
If the need arises to migrate data, it will be migrated by FEMA.
RDA Comments
Records Management Division (RMD)
10-17-2019
No recommended changes.
Tennessee State Library and Archives
10-17-2019
No recommended changes.
Comptroller Audit Review
10-17-2019
We have reviewed RDA 1629 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-18-2019
Agency concurs with recommended changes.
RMD Director
10-23-2019
RDA 1629 is a request to revise an RDA. The retention period will change from one year and destroy to Permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1629.
Public Records Commission
11-12-2019
PRC approves RDA 1629.