An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1579
Effective Date
Record Series Abstract
The records in this record series are completed BAM audit case files. The Unemployment Insurance (UI) Benefit Accuracy Measurement (BAM) system (formerly Quality Control [QC]) provides the basis for assessing the accuracy of UI benefit payments. It is also a diagnostic tool for the use of Federal and State Workforce Agency (SWA) staff in identifying errors and their causes and in correcting and tracking solutions to these problems. Representative samples of UI claims including benefit payments and eligibility determinations, referred to as case files, are randomly selected and examined intensively to determine whether they were properly administered to claimants and whether these claimants were paid the proper amounts, or appropriately denied.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Case files are randomly selected each week for the BAM audit during each calendar year. After the end of the calendar year, the completed case files are stored in paper form in a filing drawer for the duration of the 5 year retention period. Once the retention period has ended, the case files are destroyed in compliance with state standards for the destruction of confidential information.
Worksheet
Record Location
220 French Landing Drive Nashville TN 37243-1002
File Arrangement
Numerical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012 to Present
Allotment Code
33720
Annual Accumulation
19 cubic feet per year
Current Volume
93 cubic feet
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
USDOL
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 50-7-701
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0 years
Retention Legal Citation
TCA 50-7-701
RDA Comments
Records Management Division (RMD)
01-21-2016
No recommended changes.
Tennessee State Library and Archives
02-01-2016
No recommended changes.
Comptroller Audit Review
01-21-2016
We have reviewed RDA 1579 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-30-2015
This record was under allotment code 33710 and should be under 33720
RMD Director
02-10-2016
RDA 1579 is a request to revise an RDA. The Title, Abstract, and Disposition have been updated. The retention period will increase from three years to five years. The format will remain paper. Recommend approval of request to revise RDA 1579.
Public Records Commission
02-25-2016
PRC approves RDA 1579.