An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1528
Effective Date
Record Series Abstract
THESE FILES CONSIST OF CONVERSION INFORMATION THAT WAS USED TO CREATE SUPPLEMENTAL SECURITY INCOME FILES IN THE STATE OF TN WHEN THESE PROGRAMS WERE ELIMINATED & THESE PEOPLE PICKED UP BY THE SSI PROGRAM ADMIN. BY SOCIAL SECURITY - ONE TIME DISPOSAL
Record Series Active
No
Cut Off at End of
Calendar Year
Total Retention Years
99
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
TRANSFER TO THE DHS RECORDS CENTER. RETAIN FOR THE LIFE OF INDIVIDUAL. PERIODICALLY PERSONNEL FROM DEPARTMENT OF HUMAN SERVICES WILL SCREEN AND DESTROY RECORDS ON CLIENTS WHO ARE DECEASED. (RECORD SERIES OBSOLETE SINCE 1985)
Worksheet
Record Location
Richards & Richards
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1960-1985
Agency
Allotment Code
345
Annual Accumulation
0
Current Volume
129 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
45 CFR 92.42 7 CFR 272.1 DHS Rules Chapter 1240-01-13
Does this Record Series Contain Sensitive Information?
No
Agency Retention
99
RDA Comments
Records Management Division (RMD)
03-02-2017
No recommended changes.
Tennessee State Library and Archives
03-02-2017
No recommended changes.
Comptroller Audit Review
03-06-2017
We have reviewed RDA 1528 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-07-2017
No recommended changes.
RMD Director
03-10-2017
RDA 1528 is a request to revise an RDA. The retention period will remain ninety-nine years and destroy. The format will remain paper. The Records Series is no longer active. The long retention period is in place to cover individuals that the agency does not receive immediate notification of death. The agency is allowed to destroy these records after an individual is deceased, as noted in the Disposition Notes. Recommend approval of request to revise RDA 1528.
Public Records Commission
03-28-2017
PRC approves RDA 1528.