An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1527
Effective Date
Record Series Abstract
Records include but are not limited to: Environmental testing and supply requisitions, chains of custody, and environmental laboratory reports.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper and electronic. Records are kept for entire retention period and then destroyed by State Approved Methods.
Worksheet
Record Location
Paper records kept in Reporting office, electronic records are kept in STS Data Centers
File Arrangement
alpa numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Date Range
2011 to current
Agency
Allotment Code
34308
Annual Accumulation
5 cu.ft.530 MB
Current Volume
20 cu.ft. 3GB,
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
StarLIMS v9 & v11 Cloverleaf
Hardware Description
PC, State Servers
Software Description
StarLIMS v9 & StarLIMS v11
System Location
State Servers
Backup Procedures
All data storage is replicated and backed up to state servers. Backups retained with 3rd party vendor in case of N and/or S Data Center failure or loss.
Disaster Recovery
STS Tier 2 Disaster Recovery
Data Migration Description
Backups utilized to migrate data.
RDA Comments
Records Management Division (RMD)
03-16-2023
No recommended changes.
Tennessee State Library and Archives
03-20-2023
No recommended changes.
Comptroller Audit Review
03-21-2023
We have reviewed RDA 1527 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-22-2023
Thank you
RMD Director
03-23-2023
RDA 1527 is a request to revise an RDA. The retention period will change from thirty years and then destroy to ten years and then destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1527.
Public Records Commission
04-18-2023
PRC approves RDA 1527.