Core Data
RDA Number
1520
Effective Date
Wed, 09/23/2026
Record Series Abstract
Notice of Intent to Drill Well (CN-1240), Geothermal Close Loop system Report of Well Driller (CN-1230), Water Well Closure Abandonment Report of Well Driller (CN-1241), Water Well Drillers Report (CN-0825), Water Well Inspection Report (CN0823), Affidavit of Supervision (CN-1167), and variance documents.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records received in paper and electronic format. Paper records are scanned; once verified, paper is destroyed. The files are to be cut off at the end of the calendar year, maintained in the agency permanently. Paper records can be converted to electronic format and shall be maintained in Finance and Administration (F&A)/Strategic Technology Solutions (STS) approved software and server environment. Paper records will be destroyed after the electronic content has been verified for completeness, accuracy, and usability. Records Center will maintain currently held microfilm permanently.
Worksheet
Record Location
Davy Crockett Tower, 9th Floor 500 James Robertson Parkway Nashville, TN 37243
File Arrangement
numerical
Media Format Generated
Electronic
Paper
Media Format Stored
Electronic
Date Range
1993 to Current
Allotment Code
327.39
Annual Accumulation
1 GB
Current Volume
11 GB; 7 rolls of microfilm
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency (EPA) County registrar, property owner.
Essential Record
No
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Permanent
Electronic Records Plan Inventory
System Name
Enterprise FileNet, Microsoft SharePoint, Network Access Storage (NAS) Drive, Edison, or other Strategic Technology Solutions (STS) approved storage system.
Hardware Description
If stored on the State’s Edison System the hardware is maintained by STS/Edison team at their data center. If not on Edison, all hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
If stored on the State's Edison System the software is maintained by the STS/Edison team. If not on Edison, all software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). The agency shall use File Types and Formats that are considered High Confidence by OIR.
System Location
If stored on the State's Edison System it is maintained by STS/Edison team at their data center. If not on Edison, Agency Records Officer shall document the system location.
Backup Procedures
If stored on the State's Edison System the backup procedures are developed by STS/Edison team. If not on Edison, Backup procedures shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Disaster Recovery
If stored on the State's Edison System the disaster recovery plan is created and executed by STS/Edison team. If not on Edison, the Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually.
Data Migration Description
If stored on the State's Edison System the data migration plan is executed by the STS/Edison team. If not on Edison, the Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.
RDA Comments
Records Management Division (RMD)
Thu, 07/02/2026
No recommended changes.
Tennessee State Library and Archives
Mon, 07/06/2026
No recommended changes.
Comptroller Audit Review
Tue, 07/07/2026
We have reviewed RDA 1520 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Tue, 07/07/2026
No additional comments.
RMD Director
Tue, 08/18/2026
RDA 1520 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic/film. The Abstract, Disposition Notes, and the Worksheet have been updated. Recommend approval of the request to revise RDA 1520.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 1520.
