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WATER WELL DRILLERS

RDA Number
1520
Effective Date
Record Series Abstract
The Report of Driller documents construction activities and information of a ground water source utilized by an individual. These records document the drilling of public or private water wells, geothermal wells and well abandonments throughout the state. Notice of Intent to Drill Well (CN-1240), Geothermal Close Loop system Report of Well Driller (CN-1230), Water Well Closure Abandonment Report of Well Driller (CN-1241), Water Well Drillers Report (CN-0825), Water Well Inspection Report (CN0823. If contamination occurs, the information on these well reports would be vital for determining if the area will affect the well. The reports document the ground water resource of the state and water usage within a given region.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
1
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off at the end of each calendar year, maintain in the agency one year, then microfilm by the PMSD, destroy paper records after the verification of microfilm by State approved method. Records Center will maintain microfilm permanently. Agency maintains duplicate microfilm in Central Office permanently. Environmental Field Offices- maintain paper copies for three (3) years for administrative use then destroy these copies by State Approved Method.
Record Location
11th floor, Wm.R.Snodgrass TN Tower, 312 Rosa L. Parks Ave. 37243
File Arrangement
numerical
Media Format Generated
Paper
Media Format Stored
Microfilm
Date Range
1993 - current
Allotment Code
327.39
Annual Accumulation
16 cu. ft. 1 roll of microfilm
Current Volume
276 cu. ft 7 rolls of microflim
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency (EPA) County registrar, property owner.
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1 year
Records Center Retention Period
Permanent
Records Management Division (RMD)
11-06-2014
No recommended changes.
Tennessee State Library and Archives
11-06-2014
No recommended changes.
Comptroller Audit Review
11-10-2014
We have reviewed RDA 1520 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
11-12-2014
Thank you
RMD Director
11-12-2014
RDA 1520 is a request to revise an RDA. The retention period will increase from thirty-one years and destroy to permanent retention. Record format will remain paper and then microfilm. Recommend approval of RDA 1520.
Public Records Commission
12-02-2014
RDA 1520 approved by PRC