Record Series Abstract
Records document the Ambient air quality (ozone or other air contaminates) to achieve and maintain clear breathable air for the citizens of Tennessee. Compile, verify, and maintain a historical data base of air quality investigations. daily poll report, active site report(monthly), network configuration report (5 times per year), monthly data summary report, audit report(monthly), calibrations. Included: Monthly Precipitation Summary (CN-1071), Acid Precipitation Report (CN-1072), ML8819 Instrument Checklist (CN-1079), PM-10 VFC Sampler Calibration(CN-1097), PM-10 Sampler Calibration(CN-1098), Ambient SO Monitor Data Logger Calibration CN-1099), Ambient O Monitor/Data Logger Calibration, High volume Sampler Calibration (CN-1101), TEOM Series 1400 A Flow Check Data (CN-1148), TEOM Series 1400 A Instrument Checklist (CN-1149), and other related correspondence.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
The files are to be cut off at the end of each calendar year, then maintained in agency for 5 years. Five years of data is sufficent based on last EPA audit. After paper records are scanned, they are verified for completeness and accuracy, then paper records are destroyed by state approved methods. Maintain electronic records for 5 years after the cut off, then destroy by state approved methods.
15th Floor, Wm. R. Snodgrass TN Tower
2009 to current
8 cubic feet and 1 GB
35 cubic feet and 4GB
Information Shared Outside the State
Environmental Protection Agency (EPA)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Division of Air Pollution Control-Smog Log
Oracle NAS (Networked Attached Storage) managed by OIR. Raid 6 system with 40 TerraBytes of space. OIR Fiber SAN managed by OIR. This is the OIR mandated storage medium and backed up through Enterprise Backups.
Oracle Database Enterprise 11.2.3 NAS mounted and managed through Windows CIFS (Common Internet File System) Expected to use PDF and TIFF file formats. Oracle Exports and Hot online backups are used to backupthe data SAN storage from where it is backed up to the Enterprise backups. Expected to use DOC, DOCX, XLS, XLX, PDF, and TIFF file formats.
OIR Data Center South
NAS stores 31 daily snapshots. In addition, full backups are taken monthly with incremental backups taken daily. The monthly backups are stored off-site for seven years. With both methods considered, we can restore to any of the past 31 days if the file(s) existed during the time of either the snapshot or the backup, to one of the full monthly backups from up to seven years prior. Oracle Database is run in archive log mode and all redo logs are backed up daily. Hot backup of all data files are done on weekends. Recovery Procedure: Helpdesk tickets to OIR as Priority 1 can restore file(s) in 2 hours time if restoring to a point within the past 31 days. If later (as tapes must come from off-site) expected Priority 1 recovery time is 5 hours.
Recovery Procedure: Helpdesk tickets to OIR as Priority 1 can restore file(s) in 2 hours time if restoring to a point within the past 31 days. If later (as tapes must come from off-site) expected Priority 1 recovery time is 5 hours. Major Disaster Recovery: OIR has a written policy on how to handle major disaster recovery. In summary: Order new hardware if required. Receive configure and verify setup and connect ability. Install required software to restore from image files and/or tapes. Inventory media and image files restore.
Data Migration Description
Select users in each agency, along with (temporarily) General Services personnel, have the ability to scan and write documents to the NAS. Managed by Active Directory Groups.
Legacy Revision UUID