An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1493
Effective Date
Record Series Abstract
These records include, but are not limited to, officer training records: specialized school applications, grade reports, basic police applications, physical therapy evaluations, driving scores, officer control tactics practical skills evaluations, and health information and confirmations.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After the student’s initial enrollment in the academy.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records created after 2013 are maintained in electronic format in the Acadis database and kept permanently. Records created prior to 2013 are maintained in electronic format in a Network Attached Storage (NAS) and kept permanently.
Worksheet
Record Location
TN Law Enforcement Training Academy 3025 Lebanon Pike Nashville, TN 37214
File Arrangement
Date
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
1966 to current
Allotment Code
335.11
Annual Accumulation
3 cubic feet, 3 GB
Current Volume
15 cubic feet, 56 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Records are subject to Public Records Request (with applicable confidential information being redacted) which is provided to state citizens and entities upon Public Records Requests, but records may end up provided to a national news agency via their in-state contacts/news partners.
Essential Record
Yes - Original
Essential Record Stored
TN Law Enforcement Training Academy 3025 Lebanon Pike Nashville, TN 37214
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 10-7-504(a)(29)
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
Permanent
Records Center Retention Period
N/A
Retention Legal Citation
Chapter 1110-07 Basic Training Academy Minimum Standards , 1110-07-.04 Record Keeping. 1110-06-.04 Audit, 1110-05-.01(4) Forms Required for Law Enforcement Officer Certification and 1110-08-.05 Records Kept By Employing Agency.
Electronic Records Plan Inventory
System Name
Acadis
Hardware Description
Two (2) windows virtual servers (production & portal) and a shared Oracle database environment.
Software Description
Two (2) Windows 2008 R2 environment web server environment.
System Location
South Data Center
Backup Procedures
Daily Incremental Backup - backs up only data that has changed since that last Incremental Backup. Full Backups run every weekend. Monthly Backups - run on the last Friday of each month and are stored to tape. The tape is transferred to a secure offsite location where it will be stored for seven (7) years.
Disaster Recovery
Restore from Incremental-Backup. Restore from Weekly Full-Backup. Restore from Monthly Full-Backup.
Data Migration Description
Data migration procedures are managed in the Acadis system.
RDA Comments
Records Management Division (RMD)
01-27-2022
No recommended changes.
Tennessee State Library and Archives
02-02-2022
No recommended changes.
Comptroller Audit Review
01-28-2022
We have reviewed RDA 1493 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-08-2022
The agency concurs with no recommended changes.
RMD Director
03-29-2022
RDA 1493 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1493.
Public Records Commission
04-25-2022
PRC approves RDA 1493