Core Data
RDA Number
1455
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records include but are not limited to: Surveys and Reports conducted by the Agency concerning any of the States natural resources to be used for future modeling. Examples include wildlife and game surveys given to hunters.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
30
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are maintained in both paper and electronic formats. These records will remain in-agency for 30 years before transfer to State Library and Archives for permanent retention, though local copies may be maintained in-agency for reference. Electronic files will be maintained in accordance with Strategic Technology Solutions (STS) standards for permanent retention.
Worksheet
Record Location
5107 Edmondson Pike
Nashville, TN 37211
Nashville, TN 37211
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Paper
Agency
Allotment Code
32801
Record Value
Administrative
Historic
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
Thu, 08/13/2026
No recommended changes.
Tennessee State Library and Archives
Mon, 08/17/2026
No recommended changes.
Comptroller Audit Review
Tue, 08/18/2026
We have reviewed RDA 1455 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 08/20/2026
No recommended changes.
RMD Director
Thu, 08/20/2026
RDA 1455 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and the Worksheet have been updated. Recommend approval of the request to revise RDA 1455.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 1455.
