Record Series Abstract
Records include, but are not limited to Training Records, attendance, certificates, exams, and weapons issued/removed. Documentation relating to the issuance and removal of weapons to Cadets and Commission Members from the Tennessee Department of Safety and Homeland Security (TDOSHS) inventory is included in the records series.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are generated and stored in paper and electronic. Division is going electronic as of January 2019. Division may scan past records as time allows. Records are maintained until the end of the calendar year, kept for 45 years and then destroyed by state approved methods.
Tennessee Department of Safety Training Center, 283 Stewarts Ferry Pike Nashville, TN
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1976 to Current
5 CU, FT. 75KB
40 CU. FT. 5.25GB
Information Shared Outside the State
Yes - Original
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Savant Learning Systems - Virtual Academy
Vendor Hosted (Amazon Web Services)
SaaS Training Records Management System is an ECM used by law enforcement agencies throughout the US including the FBI. This software has been purchased and approved through the normal STS SRB (Solutions Review Board) and STS Contract Endorsement process.
Vendor Hosted (AWS - us-east-2 region (Ohio))
Per Savant: Data is stored across a minimum of 3 availability zones redundantly. Data has 99.999999999% Durability SLA with AWS.
Per Savant: Data is stored across multiple availability zones, so if any zone fails, data is still safe in other zones.
Data Migration Description
Per Savant: Data was migrated manually
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
TSLA requests a sample of these records for consideration due to historical significance.
Comptroller Audit Review
We have reviewed RDA 1441 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1441 is a request to revise an RDA. The retention period will remain forty-five years and destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1441.
Public Records Commission
PRC approves RDA 1441