Record Series Abstract
Records include but not limited to: Driver License History, Driver Improvement, Financial Responsibility, Handgun Carry Permit,CDL documentation on microfilm. This will also include microfiche indexes for the above documentation and Non-Licensed Driver (ID's), Driver Soundex, crash reports, and Computer Generated documentation.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records were generated in paper and then microfilmed/microfiche . Paper was destroyed by state approved methods. Agency is maintaining 1 copy of microfilm in agency permanently. Agency is storing records in temperature controlled room. Agency has sent master copy of microfilm to State Records Center. Agency is no longer producing microfilm or microfiche. Records are also kept in the Strategic Technology Solutions Mainframe.
1150 Foster Ave. Nashville
alpha & numeric
Media Format Generated
Microfilm - 1965-02/2015 Microfiche - 12/1977 - 05/27/2010 Document Direct/Mainframe - 01/27/2010 -07/6/2015
20210 rolls of microfilm, 221000 sheets of microfiche, Mainframe 12570 GB
Information Shared Outside the State
Public, Courts, Law Enforcement, and other state's Driver Motor Vehicle offices.
Yes - Original
Essential Record Stored
Original kept in agency, copy is kept at State Records Center.
Essential Record Media Type
Confidential Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725, the Driver Privacy Protection Act of 1994 T.C.A. 10-7-504(o)
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS)
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1347 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1347 is a request to revise an RDA. The retention period will change from sixteen years and destroy to Permanent. The format will be paper/electronic/microfilm. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1347.