Record Series Abstract
Records document employer and employee contributions to the Tennessee Consolidated Retirement System (TCRS) for state and local government employees. Records also contain detailed employee salary information.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Prior to July 2014, records for CRIS, the old retirement system database, were generated and stored in paper format; some documents were also submitted and kept on floppy disks or CDs. These documents will remain at the state records center in their current format until destruction date. Beginning July 2014 with Concord, the successor to CRIS, all documents are generated and stored electronically in an agency database. Records are maintained for 5 years and then destroyed by state approved methods.
Andrew Jackson Building, 14th floor
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1980s to Current
500 Megabyte electronic
400 Megabyte electronic; 101 cubic feet paper
Information Shared Outside the State
Yes - Original
Essential Record Stored
Maintained in an agency database
Essential Record Media Type
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers), TCA 10-7-504 (Confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
5 years (pre July 2014 physical records); records at VRC will be scheduled for destruction after this RDA's 5 year retention is approved.
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meets or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1321 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 1321 is a request to revise an RDA. The retention period will change from ten years to five years and then destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1321.
Public Records Commission
PRC approves RDA 1321