Record Series Abstract
Records include but not limited to, the complaint and subsequent pleadings, memoranda, correspondence, affidavits, consent orders, final orders, notice of hearing and charges, subpoenas, investigative reports, discovery, attorney work papers, exhibits, pleadings, settlement documents, offender files and transcripts.
Record Series Active
Cut Off at End of
If Other, Explain
Cut Off After Final Disposition Of Legal Proceedings.
Total Retention Years
Total Retention Months
Retention End Action
Record series is cut off after the final disposition of legal proceedings. Records will be maintained in paper or electronic format in agency for the life of the retention. At the end of their retention records will be destroyed according to State approved methods.
320 6th Avenue North, 6th Floor, Nashville, Tn 37243
Alpha and Numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2010 to Present
10 cu. ft.
70 cu. ft.
Information Shared Outside the State
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Agency Shared Drives
Word, excel, adobe, audio and video recordings
Data Center Servers
Nightly job is run to create back ups of each individual database. Backups are kept on the server.
Back up data will be used to restore application information to server.
Data Migration Description
The records within the database will be migrated to another electronic application if it is determined that the existing system no longer meets the requirements of TDOC and/or STS. At that time, TDOC and STS staff will coordinate with the vendor/software supplier to map data exchanges between the current application and the new application. Data conversion will be required in order to format the current data values into the format required by a replacement system. Preserving data integrity is the highest priority when migrating from one system to another system.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1320 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thank you for your time in reviewing this request.
RDA 1320 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1320.