An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1202
Effective Date
Record Series Abstract
Form is used as a control document for every federal tax record sent to the Department of Revenue from the Internal Revenue Service (IRS). The control document tracks the use and location of each federal record provided by the IRS as it is being viewed within the department of Revenue. The federal records tracked by this data control document are maintained pursuant to Revenue RDA 1210.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When copies of federal records are returned to Internal Audit.
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Completed control documents are to be cut off by the end of the calendar year and stored for six years. After 6 years records will be destroyed by federally approved methods for destruction of IRS records governed by IRS publication 1075.
Worksheet
Record Location
500 Deaderick Street Andrew Jackson Bldg.
File Arrangement
Numerical, Chronological
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012-Current
Agency
Allotment Code
347
Annual Accumulation
.5 cu. ft.
Current Volume
3 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
IRS Publication 1075
Does this Record Series Contain Sensitive Information?
No
Agency Retention
6 Years 0 Months
Records Center Retention Period
0
Retention Legal Citation
IRS Publication 1075
RDA Comments
Records Management Division (RMD)
03-15-2018
No recommended changes. 3-21-2018 Update: Agency agreed to Audit's recommendations and the RDA was updated to reflect change.
Tennessee State Library and Archives
03-16-2018
No recommended changes.
Comptroller Audit Review
03-20-2018
We have reviewed RDA 1202 from an audit standpoint. Please set the audit requirements to "both".
Agency Records Officer
03-21-2018
Agency concurs with recommendation to set the audit requirements to "both".
RMD Director
04-02-2018
RDA 1202 is a request to revise an RDA. The retention period will change from three years to six years and destroy. The format will change to paper/electronic. The Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 1202.
Public Records Commission
04-25-2018
PRC approves RDA 1202.