An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1159
Effective Date
Record Series Abstract
Record series includes campaign financial disclosure statements for state and local candidates for single candidate committees, itemized statements of contributions, itemized statements of expenditures, and itemized statements of in-kind contributions.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Information for this form may be entered by filer into online database or may be submitted in paper format. If submitted in paper format, staff will then enter the data into online database. The paper record is then destroyed by state approved methods after 5 years. Electronic records will be maintained permanently.
Worksheet
Record Location
404 James Robertson Parkway, Suite 104 Nashville, TN 37243
File Arrangement
Alphabetically by county.
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
1990 - Current
Agency
Annual Accumulation
8 cu. ft.; 10 mb
Current Volume
40 cu. ft.; 80 mb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
TCA 8-50-501 et. seq.
Electronic Records Plan Inventory
System Name
Conflict ( E-Portal)
Hardware Description
Data Center South server system with Linux operating system.
Software Description
Customized application in Java
System Location
South State Data Center
Backup Procedures
State backup and business continuity procedures for Data Center South. Please see Build Book for e-portal
Disaster Recovery
State backup and business continuity procedures for Data Center South. Please see DR plans for e-portal
Data Migration Description
Standard data migration procedures for STS Data Center South systems.
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 1159 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-04-2018
No recommended changes.
RMD Director
10-12-2018
RDA 1159 is a request to revise an RDA. The retention period will remain Permanent. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1159.
Public Records Commission
10-30-2018
PRC approves RDA 1159.