Record Series Abstract
This record series includes Long Term Services and Support (LTSS) project flies utilized by the Quality Accountability and Innovation and Operations teams. The files include Long Term Services and Support programmatic project notes, Long Term Services and Support programmatic audit materials (not containing protected member data), records pertaining to Quality Improvements in Long-Term Services and Supports (QuiLTSS), records utilized for Formstack, and records related to Long Term Services and Supports Reports and Surveys
Record Series Active
Cut Off at End of
If Other, Explain
Cutoff for Long Term Services and Supports records in this record series is at the conclusion of the specific project (as determined by project lead).
Total Retention Years
Total Retention Months
Retention End Action
Long Term Services and Supports (LTSS) records are largely generated based on programmatic needs and requirements. Records are maintained in electronic or paper format. Once electronic records are verified as accurate, paper records are destroyed. Once the retention period is complete, records are thoroughly reviewed a final time by Long Term Services and Supports records stewards. If deemed appropriate for destruction, Long Term Services and Support records stewards submit a request for destruction of records to TennCare's Project Management Office. Once the request is approved, the records are destroyed.
310 Great Circle Road 2rd Floor (East) file storage rooms Nashville TN. 37243, Richards and Richards off-site storage
Media Format Generated
2001 to current
55 cubic foot/paper 63.7 GB/electronic
197 cubic foot/paper 565.497 GB/electronic
Information Shared Outside the State
Centers for Medicare and Medicaid Services
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
As determined by agency space constraints up to 10 years after retention period begins
Retention Legal Citation
Rules and Regs. 1200-13-1-.01 et al.
Electronic Records Plan Inventory
TennCare Pre-Admission Evaluation System (TPAES) Tennessee Medical Eligibility Determination System (TMED) SharePoint L:Drive
Production servers in the North and South Data centers on a combination of virtual and physical Cisco ACI servers and or VMware server. Along with a G400 Hitachi SAN
TennCare Pre-Admission Evaluation System(TPAES) installed on a virtual server in the North Data Center, Tennessee Eligibility Determination System(TEDS)installed on a combination of virtual and physical Cisco ACI servers.
TennCare Pre-Admission Evaluation System(TPAES) North Data Center. Tennessee Eligibility Determination System(TEDS) North Data Center (SharePoint) (L Drive) (F Drive) (TMED)
TennCare Pre-Admission Evaluation System(TPAES) STS maintains all backup plans for this hardware. Tennessee Eligibility Determination System(TEDS) all data is replicated between two G400 Hitachi SANS
TennCare Pre-Admission Evaluation System(TPAES) restore from tape to a new virtual server. Tennessee Eligibility Determination System(TEDS) Production in the South Data Center with companion failover hardware in the North Data Center.
Data Migration Description
TennCare Pre-Admission Evaluation System(TPAES) If the need for data migration arises, it will be done by STS server administrators with assistance of DXC application administrators Tennessee Eligibility Determination System(TEDS)will go live in Fall 2019 No Data in production yet. If the need for data migration arises, it will be done by STS server administrators with assistance of Delloitte application administrators.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1047 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1047 is a request to revise an RDA. The retention period will change from three years to ten years and destroy. The format will change to paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1047.