An official website of the Tennessee Secretary of State.
Core Data
RDA Number
955
Effective Date
Record Series Abstract
FOR EACH PROJECT: APPLICATION & SUPPORTING DOCUMENTS, TRANSMITTAL DOCUMENTS, AMENDMENTS/ADDENDA, COMPLETION REPORTS, CORRESPONDENCE, RELATED COMMUNICATIONS AND SELECTED EVALUATION INFORMATION SUBMITTED BY THE LEAS, STATE OPERATED FACILITIES, SPECIAL SCHOOLS AND OTHER TITLE 1, ESEA GRANTEES, & OTHER MATERIALS PERTAINING TO PROJECT.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon termination or expiration of the grant award.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be kept on-site for two (2) years after the date at which the grant award terminates. The records are then to be transferred to the State Records Center and kept for three (3) additional years, then destroyed by state approved methods.
Worksheet
Record Location
710 James Robertson Pkwy. Andrew Johnson Bldg. and Richards and Richards
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
331.03
Annual Accumulation
1 cubic foot
Current Volume
8 cubic feet
Record Value
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
US Department of Education
Essential Record
Yes - Original
Essential Record Stored
11th Floor Andrew Johnson Tower, Richards and Richards
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
2
Records Center Retention Period
3
Retention Legal Citation
CFR 45, PART 74
RDA Comments
Records Management Division (RMD)
06-11-2015
No recommended changes.
Tennessee State Library and Archives
06-11-2015
No recommended changes.
Comptroller Audit Review
06-11-2015
We have reviewed RDA 955 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-15-2015
Education agrees, no changes needed.
RMD Director
09-15-2015
RDA 955 is a request to revise an RDA. The retention period will change to five years from six years. The format will remain paper. Recommend approval of request to revise RDA 955.
Public Records Commission
10-13-2015
PRC approves RDA 955