An official website of the Tennessee Secretary of State.
Core Data
RDA Number
905
Effective Date
Record Series Abstract
Record series includes, but is not limited to Alcohol/ Toxicology Request Form and any information generated by Forensic Scientist.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. 40-2-101.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in both paper and electronic format. Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. 40-2-101 and kept for five years, then destroyed by state approved methods.
Worksheet
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Numeric
Media Format Generated
Both
Date Range
2012- Current
Agency
Allotment Code
34800
Annual Accumulation
150 cubic feet & 15.6 GB
Current Volume
940 cubic feet & 40.6 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Submitting Agency, District Attorney General Office- We have a policy in place and only share information when asked.
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Tenn. Code Ann. 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Retention Legal Citation
Tenn. Code Ann. 10-7-504 & TCA 40-2-101
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar to a Dell EMC Data Domain
Hardware Description
Dell EMC
Software Description
Avamar
System Location
On-site Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, TN 37216 Off-site Data Center South (DCS) Smyrna, Tennessee
Backup Procedures
Full snapshot of system performed DAILY at a minimum, utilizing a combination of Avamar, EMC Data Domain, and VMAX systems. Stored onsite for 60 days then transferred offsite to DCS.
Disaster Recovery
In the event of a Primary Server failure resulting in a loss of data, the files would be accessed utilizing the backup system detailed above. (Avamar Backups, Data Domain, VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Information Systems Division.
Data Migration Description
On-site for 60 days then transferred to DCS.
RDA Comments
Records Management Division (RMD)
04-04-2019
No recommended changes.
Tennessee State Library and Archives
04-22-2019
No recommended changes.
Comptroller Audit Review
04-08-2019
We have reviewed RDA 905 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-22-2019
Agency Concurs
RMD Director
04-25-2019
RDA 905 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 905.
Public Records Commission
05-22-2019
PRC approves RDA 905.