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PLANT INSPECTION REPORT FILES, Manufactured Homes

RDA Number
882
Effective Date
Record Series Abstract
Files consist of daily and monthly inspection reports filed by the IPIA (Production Inspection Primary Inspection Agencies). These reports identify the manufacturer of the home and the serial number by unit. Data from these reports are supplied to HUD and are required to be produced by the Code of Federal Regulations, 24 C.F.R. 3282.362. The Department of Commerce and Insurance maintains these records as their responsibility as the Primary Inspection Agency.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Maintain record in paper format in agency then convert to electronic format. Once verified, paper format will be destroyed and electronic format will be maintained permanently (as required by 24 CFR 3282.362) electronically.
Allotment Code
33503
Record Location
State Data Center
File Arrangement
Chronological
Date Range
08/1976 - current
Annual Accumulation
3 cu. ft; 1 GB
Current Volume
44 cu.ft; 12 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
In agency. Department of Commerce and Insurance 500 James Robertson Parkway Nashville, TN 37243
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Permanent
System Name
Plant Inspection Report
IT-ABC Number
FP0002
Hardware Description
Computers connected to ECM/NAS vis state's local area network (LAN)
Software Description
Adobe PDF/TIFF images
System Location
State Data Center
Backup Procedures
Daily back up to states virtual tape system located at Data Center.
Disaster Recovery
Restoration from Data Center back-ups
Data Migration Description
The documents are stored on a hitache device, which can be migrated to another system if necessary
Legacy Revision UUID
121