An official website of the Tennessee Secretary of State.
Core Data
RDA Number
777
Effective Date
Record Series Abstract
Monthly reports used in Department of Revenue allocation processes by the Financial Control Division including, Monthly gasoline Tax and Inspection Fee Records, Monthly Aviation Gasoline Records, Monthly Crude Oil Records, Monthly Sellers and Importer-User Fuel Tax Records, Monthly limited users Fuel Tax Records, Monthly Railroad Records, Monthly Carrier Records.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be cut off by the end of the calendar year and maintained in agency. The files will then be destroyed by state-approved methods after five years.
Worksheet
Record Location
500 Deaderick Street, Andrew Jackson Bldg.
File Arrangement
Chronological
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1979 - Current
Agency
Allotment Code
34701
Annual Accumulation
1.8 cu. ft.
Current Volume
9 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
500 Deaderick Street, Andrew Jackson Bldg.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 67-5-402
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years 0 Months
Records Center Retention Period
0
Retention Legal Citation
TCA 67-5-402
RDA Comments
Records Management Division (RMD)
03-22-2018
Disposition does not match worksheet. 3/29/18 Update: Agency agreed with disposition change, records are currently only being generated and maintained in paper. RDA will be updated once generated and maintained in electronic.
Tennessee State Library and Archives
03-26-2018
TSLA concurs in RMD comment.
Comptroller Audit Review
03-22-2018
We have reviewed RDA 777 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-02-2018
Agency concurs.
RMD Director
04-03-2018
RDA 777 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 777.
Public Records Commission
04-25-2018
PRC approves RDA 777.