Record Series Abstract
Applications For Certificate Of Title And Registration With Supporting Documents For History Of Vehicle, Salvage Application And Discharge Of Liens, County Clerk Invoices, License Plate Inventory And Claims For Refunds. Sf-1350 Custom Made Plate Requests From General Assembly. Motor Vehicle Registration Yearly Renewals.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are to be cut off by the end of the calendar year and maintained in electronic format in agency. Paper records will be scanned onto server, once verified for accuracy, paper will be destroyed. After 7 years records will be destroyed by state approved methods.
44 vantage way, suite 160 Nashville,Tn
Alpha,Numeric,&Other - Tittle number
2007 - current
40 cu. ft. 10,000 SINGLE PAGE DOCUMENTS ON SERVER
400 cu. ft. paper 100,000 SINGLE PAGE DOCUMENTS ON SERVER 66400 reels microfilm
Information Shared Outside the State
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
The images are either of Revenue server ag0319006WF513 or ag2219006Wa009, then transferred to Filenet server.
IBM capture software and IBM Datacap software are used to capture images and data and used to export the images to Filenet.
Filenet servers: ag0375029wc902, ag0375029wc903, ag0375029vb903
OIR does backups nightly to South data center and North data center.
Remedy request sent to ECM to restore from last backup tape.
Data Migration Description
Images are imported into Filenet
Legacy Revision UUID