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VEHICLE TITLE & REGISTRATION RECORDS

RDA Number
692
Effective Date
Record Series Abstract
Applications For Certificate Of Title And Registration With Supporting Documents For History Of Vehicle, Salvage Application And Discharge Of Liens, County Clerk Invoices, License Plate Inventory And Claims For Refunds. Sf-1350 Custom Made Plate Requests From General Assembly. Motor Vehicle Registration Yearly Renewals.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be cut off by the end of the calendar year and maintained in electronic format in agency. Paper records will be scanned onto server, once verified for accuracy, paper will be destroyed. After 7 years records will be destroyed by state approved methods.
Allotment Code
347.16
Record Location
44 vantage way, suite 160 Nashville,Tn
File Arrangement
Alpha,Numeric,&Other - Tittle number
Date Range
2007 - current
Annual Accumulation
40 cu. ft. 10,000 SINGLE PAGE DOCUMENTS ON SERVER
Current Volume
400 cu. ft. paper 100,000 SINGLE PAGE DOCUMENTS ON SERVER 66400 reels microfilm
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
0 years
System Name
Filenet
IT-ABC Number
DG327
Hardware Description
The images are either of Revenue server ag0319006WF513 or ag2219006Wa009, then transferred to Filenet server.
Software Description
IBM capture software and IBM Datacap software are used to capture images and data and used to export the images to Filenet.
System Location
Filenet servers: ag0375029wc902, ag0375029wc903, ag0375029vb903
Backup Procedures
OIR does backups nightly to South data center and North data center.
Disaster Recovery
Remedy request sent to ECM to restore from last backup tape.
Data Migration Description
Images are imported into Filenet
Legacy Revision UUID
69