Record Series Abstract
They are computer printouts that continually list the new owners of aircraft and any changes related to an aircraft owners account. Information regarding the aircraft does not carry over to succeeding printout.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Retain the print-outs for six (6) years. After the statute of limitations has expired, destroy by any means authorized for the destruction of confidential records.
500 Deaderick Street, Andrew Jackson Bldg
Media Format Generated
1198 - Current
.2 cu. ft. 4GB
2 cu. ft. 20GB
Information Shared Outside the State
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
5 Years 0 Months
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
Revenue File Servers
Network Attached Storage (NAS)
Word, Excel, PDF, documents and images
Strategic Technology Solutions (STS) South Data Center hosts the Revenue servers that comply with Statewide and TDOE Electronic Records Policy.
STS data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North Data Center, and then create a weekly back up tape.
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours.
Data Migration Description
Data is stored on the file servers with the appropriate file extensions.
Records Management Division (RMD)
Please provide file arrangement. Update 3/23/18: Agency agreed with RMD recommendation and RDA was updated to reflect change.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 637 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 637 is a request to revise an RDA. The retention period will remain six years and destroy. The format will change to paper/electronic. The Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 637.
Public Records Commission
PRC approves RDA 637.