An official website of the Tennessee Secretary of State.
Core Data
RDA Number
592
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT NOT LIMITED TO: MH0144 - DAILY DIETARY REPORT, MH0560 - DAILY NOURISHMENT SHEET, MH0558 - MEAL CENSUS. THESE RECORDS REPORT THE DAILY MEALS OF PATIENTS.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
RECORDS ARE GENERATED AND MAINTAINED IN PAPER FORMAT. RECORDS ARE CUT OFF FISCAL YEAR AND KEPT AT EACH FACILITY FOR 5 YEARS THEN DESTROYED BY STATE APPROVED METHODS.
Worksheet
Record Location
DIETARY DEPT @ EACH FACILITY
File Arrangement
NUMERIC & DATE
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1979 to current
Agency
Allotment Code
339
Annual Accumulation
PAPER 1.0 CU FT
Current Volume
PAPER 5.0 CU FT
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
N/A
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
N/A
Hardware Description
N/A
Software Description
N/A
System Location
N/A
Backup Procedures
N/A
Disaster Recovery
N/A
Data Migration Description
N/A
RDA Comments
Records Management Division (RMD)
08-11-2016
No recommended changes.
Tennessee State Library and Archives
08-11-2016
No recommended changes.
Comptroller Audit Review
08-11-2016
We have reviewed RDA 592 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-11-2016
Thank you.
RMD Director
08-15-2016
RDA 592 is a request to revise an RDA. The retention period will remain five years. The format will remain paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 592.
Public Records Commission
11-03-2016
PRC approves RDA 592