Record Series Abstract
Series consist of letters originating from voters, candidates, elections officials and members of the public regarding the election process in Tennessee. The series does not include correspondence from or on behalf of the Coordinator of Elections.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are generated and stored in both paper and electronic format. Records are kept for 5 years and destroyed by state approved methods.
Department of State Division of Elections 7th Floor, WR Snodgrass Tower Nashville, TN
Chronologically by Topic
Less than 1 cu. ft. / 1gb
1 cu. ft / 5 gb
Information Shared Outside the State
Yes - Original
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Departmental File Server
Departmental Storage Array; HP SAN/NAS, HP DL Servers
Windows file server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
Division of Elections - 312 Rosa L. Parks Ave., 7th Floor
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Departmental Storage Backup & Recovery Solution; In the event of a Primary Server failure resulting in a loss of data, the files would be accessed on the Disaster Recovery servers. I
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID