An official website of the Tennessee Secretary of State.
Core Data
RDA Number
378
Effective Date
Record Series Abstract
Forms report an induced termination of pregnancy, forms are submitted by various hospitals and facilities weekly. The batch of forms is keyed and verified by vendor weekly. Keyed data is returned via secure server. Data is stored with other health statistics data on h-drive. The final data files are used to create articles and to respond to data requests from internal and external customers
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Induced termination of pregnancy forms are maintained in office for one year and then transfer to State Records Center for four years then destroy by state approved methods.
Worksheet
Record Location
710 James Robertson Parkway, Andrew Johnson Building, 2nd floor, Nashville, TN 37243
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2014-current
Agency
Allotment Code
34320
Annual Accumulation
6 cu ft
Current Volume
11 cu ft
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
68-3-505
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Retention Legal Citation
68-3-209, 68-3-505
RDA Comments
Records Management Division (RMD)
09-08-2016
Please provide more information in abstract and disposition. Please clarify if these reports are a published and if a copy is being sent to Library & Archives? Is data separated from the actual report? If these reports are published, are they confidential? 10/3/16 - Records Officer provided information. RDA updated.
Tennessee State Library and Archives
09-08-2016
TSLA concurs in RMD comments.
Comptroller Audit Review
09-08-2016
Audit concurs with RMD comments.
Agency Records Officer
10-03-2016
Agree, and provided information to Records Management. Thank you.
RMD Director
10-12-2016
RDA 378 is a request to revise an RDA. The retention period will change from one year to five years and destroy. The format will remain paper. The Title, Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 378.
Public Records Commission
11-03-2016
PRC approves RDA 378