Record Series Abstract
Records are comprised of an electronic list of all voters who participated in a particular election, received from each county, and a copy of such lists stored on CD.
Record Series Active
Cut Off at End of
If Other, Explain
After each election is certified.
Total Retention Years
Total Retention Months
Retention End Action
Records are received from county in both electronic and CD format. Records received in electronic format will be stored on in-office servers and then transferred to the State Library and Archives after nine (9) years for permanent retention. Records received on CD will be converted to server storage on in-office servers and then transferred to the State Library and Archives after nine (9) years for permanent retention. After data contained on CD has been transferred to server storage and verified for completeness and accuracy, the CD will be destroyed by state approved methods.
Department of State Division of Elections 7th Floor, WR Snodgrass Tennessee Tower
Chronologically, by election
1 cu. ft; less than 1 gb
2 cu ft; 1 gb
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Until election is certified.
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
Departmental File Server
Departmental Storage Array; HP SAN/NAS, HP DL Servers
Windows File Server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
Elections Division - 312 Rosa L Parks Ave., 7th Floor
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Departmental Storage Backup & Recovery Solution; In the event of a primary server failure resulting in loss of data, the files would be accessed on the Disaster Recovery Servers.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID