Core Data
RDA Number
11499
Effective Date
Mon, 10/20/2025
Record Series Abstract
Records include but are not limited to: TDEC inspection reports and correspondence related to compliance with the water pretreatment program. Includes technical evaluation of the need to revise local limits and industrial waste surveys.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
11
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records received in paper and electronic format. Paper records are scanned; once verified, paper is destroyed. The files are to be cut off at the end of the calendar year, maintained 11 years in agency, then destroyed by state approved methods. Paper records can be converted to electronic format and shall be maintained in Finance and Administration (F&A)/Strategic Technology Solutions (STS) approved software and server environment. Paper records will be destroyed after the electronic content has been verified for completeness, accuracy, and usability.
Worksheet
Record Location
Davy Crockett Tower, 6th Floor 500 James Robertson Parkway Nashville, TN 37243
File Arrangement
Indexing is alphabetical by Control Authority name
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1973 to Current
Allotment Code
327.34
Annual Accumulation
6 cu ft, 2 GB
Current Volume
63 cu ft, 2 GB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
Yes - Original
Essential Record Stored
Electronic format and shall be maintained in Finance and Administration (F&A)/Strategic Technology Solutions (STS) approved software and server environment.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
11 years
Electronic Records Plan Inventory
System Name
Enterprise FileNet, Microsoft SharePoint, Network Access Storage (NAS) Drive, Edison, or other Strategic Technology Solutions (STS) approved storage system.
Hardware Description
If stored on the State’s Edison System the hardware is maintained by STS/Edison team at their data center. If not on Edison, all hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
If stored on the State's Edison System the software is maintained by the STS/Edison team. If not on Edison, all software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). The agency shall use File Types and Formats that are considered High Confidence by OIR.
System Location
If stored on the State's Edison System it is maintained by STS/Edison team at their data center. If not on Edison, Agency Records Officer shall document the system location.
Backup Procedures
If stored on the State's Edison System the backup procedures are developed by STS/Edison team. If not on Edison, Backup procedures shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Disaster Recovery
If stored on the State's Edison System the disaster recovery plan is created and executed by STS/Edison team. If not on Edison, the Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually.
Data Migration Description
If stored on the State's Edison System the data migration plan is executed by the STS/Edison team. If not on Edison, the Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.
RDA Comments
Records Management Division (RMD)
Thu, 08/28/2025
No recommended changes.
Tennessee State Library and Archives
Tue, 09/09/2025
No recommended changes.
Comptroller Audit Review
Fri, 09/05/2025
We have reviewed RDA 11499 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 09/22/2025
No additional comments.
RMD Director
Wed, 09/24/2025
RDA 11499 is a request to create an RDA. The retention period will be eleven years and destroy. The format will be electronic. Recommend approval of the request to create RDA 11499.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11499
