An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11471
Effective Date
Record Series Abstract
Pre-licensure surveys of healthcare institutions, renewal surveys, and complaint surveys that may also include supportive documentation.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper format. Paper records are stored on site for 2 years. At the start of year 3, the records are transferred to a local records center. When the records have reached 10 years, they will be destroyed by state approved methods.
Worksheet
Record Location
On site (regional offices in Nashville, Knoxville, and Jackson) and in record centers near office.
File Arrangement
By License Number and Date
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Date Range
January 1, 2014 to Present
Agency
Allotment Code
31607
Annual Accumulation
Approximately 1000 cubic feet
Current Volume
Approximately 2700 cubic feet
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Center for Medicare and Medicaid Services (CMS)
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
2 years
Records Center Retention Period
8 years
Retention Legal Citation
TCA 68-11-210
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11471 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
We accept the recommendations and appreciate their time in the review.
RMD Director
08-28-2024
RDA 11471 is a request to create an RDA. The retention period will be ten years and then destroy. The format will be paper. Recommend approval of the request to create RDA 11471.
Public Records Commission
09-23-2024
PRC approves RDA 11471.