An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11470
Effective Date
Record Series Abstract
Documents relating to but not limited to applications, renewal notifications, related surveys, and board approvals for Trauma Center Designation. This will include any Trauma Fund approval letters.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon Trauma Fund Approval (letter) notification
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Applications, renewal notices, surveys, and board approvals are created/saved digitally (as Adobe pdf) then stored on both the commission’s network drive and the commission’s SharePoint site. The Trauma Fund approval letter completes the record once it is sent to the provider. The complete record will be stored on the SharePoint site for 10 years. Upon completion of its retention, it will be destroyed by state approved methods.
Worksheet
Record Location
Health Facilities Commission's SharePoint site
File Arrangement
By Facility Name and year action was taken
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Other
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Other
Date Range
January 1, 2015 to Present
Agency
Allotment Code
31607
Annual Accumulation
100 MB
Current Volume
11.9 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 Years
Records Center Retention Period
0 Years
Retention Legal Citation
TCA 68-59-102 to 105
Electronic Records Plan Inventory
System Name
SharePoint
Hardware Description
State server/SharePoint
Software Description
Adobe pdf files
System Location
State Data Center
Backup Procedures
Standard back-up protocols for STS
Disaster Recovery
Standard disaster recovery protocols for STS
Data Migration Description
Generated files are saved as Adobe pdf which are compatible with various operating systems.
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11470 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
We accept the recommendations and appreciate their time in the review.
RMD Director
08-28-2024
RDA 11470 is a request to create an RDA. The retention period will be ten years and then destroy. The format will be electronic. Recommend approval of the request to create RDA 11470.
Public Records Commission
09-23-2024
PRC approves RDA 11470.