An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11469
Effective Date
Record Series Abstract
These files are a reproduction of all technical drawings or engineering drawings used to build or renovate Tennessee Health Care Facilities (i.e. hospitals and nursing homes). They contain interior, exterior, complete facility, mechanical and technical blueprints for components, electrical wiring relate to each drawing as required by the State of Tennessee. The drawings or blueprints are submitted either by CD or paper.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Fulfillment and completion of construction project
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Received project file records, from healthcare providers, are either in paper or electronic. Paper files, due to their size, are rolled up and stored on site. Electronic files are stored on CD and are stored on site. Both types of record formats will be maintained in the commission offices for five (5) years after occupancy/closed status. Once retention period expires, records are destroyed by state approved methods or returned to facility/owner at their request.
Worksheet
Record Location
Health Facilities Commission offices at Metro Center - 665 Mainstream Drive, 2nd Floor, Nashville
File Arrangement
By Alpha Numeric Project Number
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Other
Paper: Oversized
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Other
Paper: Oversized
Date Range
January 1, 2015 to Present
Agency
Allotment Code
31607
Annual Accumulation
70 CDs (electronic) and 10 cubic feet (paper)
Current Volume
385 CDs (electronic) and 337 cubic feet (paper)
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years
Records Center Retention Period
0 Years
Retention Legal Citation
TCA 68-11-202
Electronic Records Plan Inventory
System Name
N/A due to CD only
Hardware Description
N/A
Software Description
N/A
System Location
N/A
Backup Procedures
N/A
Disaster Recovery
N/A
Data Migration Description
N/A
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11469 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
We accept the recommendations and appreciate their time in the review.
RMD Director
08-28-2024
RDA 11469 is a request to create an RDA. The retention period will be five years and then destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11469.
Public Records Commission
09-23-2024
PRC approves RDA 11469.