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Foreign Land Ownership Filings

RDA Number
11467
Effective Date
Record Series Abstract
Record series contains the following documents: Foreign Land Ownership Registration (ss-9442) and Foreign Land Ownership Transfer Disclosure (ss-9443) forms filed with the Division of Business and Charitable Organizations.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Once the Transfer Disclosure is filed
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records will be received in paper format and held until an online filing system is created. Once an online filing system is in place, paper records will be scanned and saved electronically in the Division’s database for permanent retention. Once verified for completeness, paper records will be destroyed by state-approved methods.
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Raster Image
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Raster Image
Date Range
2023 to Present
Allotment Code
30501
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Within Division
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
System Name
Foreign Land Ownership Filings
Hardware Description
Hardware description on file. All equipment meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) guidance.
Software Description
Software description on file. All software systems are maintained in accordance with the current standards of the State’s Strategic Technology Solutions (STS) guidance.
System Location
On file
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Tapes are sent to an approved vendor for storage and rotated/recycled according to agency policy and procedures that meet or exceed the current standards of the State’s Strategic Technology Solutions (STS) office.
Disaster Recovery
Disaster recovery plan on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Data Migration Description
Migration Strategy on file that meets or exceeds the current standards of the State’s Strategic Technology Solutions (STS) office.
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11467 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
Thank you.
RMD Director
08-28-2024
RDA 11467 is a request to create an RDA. The retention period will be permanent. The format will be paper/electronic. Recommend approval of the request to create RDA 11467.
Public Records Commission
09-23-2024
PRC approves RDA 11467.