An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11467
Effective Date
Record Series Abstract
Record series contains the following documents: Foreign Land Ownership Registration (ss-9442) and Foreign Land Ownership Transfer Disclosure (ss-9443) forms filed with the Division of Business and Charitable Organizations.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Once the Transfer Disclosure is filed
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records will be received in paper format and held until an online filing system is created. Once an online filing system is in place, paper records will be scanned and saved electronically in the Division’s database for permanent retention. Once verified for completeness, paper records will be destroyed by state-approved methods.
Worksheet
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Raster Image
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Raster Image
Date Range
2023 to Present
Agency
Allotment Code
30501
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Within Division
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
T.C.A. 66-2-305
Electronic Records Plan Inventory
System Name
IE1819008WN001.NET.ADS.STATE.TN.US
Hardware Description
DELL POWEREDGE FC630
Software Description
WINDOWS SERVER 2012 STORAGE SERVER
System Location
STATE OF TENNESSEE - DATA CENTER SOUTH
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
REPLICATED TO STATE OF TENNESSEE - DATA CENTER NORTH
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 11467 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
Thank you.
RMD Director
08-28-2024
RDA 11467 is a request to create an RDA. The retention period will be permanent. The format will be paper/electronic. Recommend approval of the request to create RDA 11467.
Public Records Commission
09-23-2024
PRC approves RDA 11467.