Record Series Abstract
Records include but are not limited to: Fantasy Sports Application Form, supporting documents to the application form (copy of policies and procedures, applicant's documentation and information, statements, etc.)
Record Series Active
Cut Off at End of
If Other, Explain
Once operator has ceased conducting business in the state.
Total Retention Years
Total Retention Months
Retention End Action
Records are submitted in paper and digital format. Any records in paper format will be converted to digital format. Records will be maintained for five years after operator has ceased conducting business in the state. After retention ends, records will be destroyed by state-approved methods.
312 Rosa L. Parks Ave.
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2016 to Current
1 cu. ft.; 1 GB
2 cu. ft.
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Tenn. Code Ann. 4-49-203
Electronic Records Plan Inventory
State servers, Microsoft Azure Cloud
NAS, Cloud servers
Word, Excel, PDF, documents, Internal Control System
312 Rosa L. Parks Ave., Nashville, TN 37243; Cloud
The following backup media is being used for the SFTP and sICS environments: Microsoft Azure Recovery Vault; 1TB max limit backups for email and network shared drives follow STS' retention and backup policies. Backups for he SWAC's SFTP and sICS environments are performed based on the following schedule: Type of Backup Performed; Full Day of Week Performed; Daily Services; Production and Test environments for sICS, SFTP, and Azure VMs Retention Period: 6 months
In the event of a catastrophic disaster or cyber incident, a full restoration of the SFTP and sICS systems will be conducted using existing virtual machine (VM) backups. Full backups of the SFTP and sICS are conducted nightly and stored for a rolling 6 months within the Microsoft Azure recovery services vault. For network shared drives, restoration will be coordinated with STS per the State's disaster response plan.
Data Migration Description
Data stored on File servers with appropriate document extension.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11447 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
No recommended changes
RDA 11447 is a request to create an RDA. The retention period will be five years and then destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11447.