Core Data
RDA Number
11440
Effective Date
Mon, 10/20/2025
Record Series Abstract
Record includes but is not limited to logbooks from cottages at Greene Valley Developmental Center and East Tennessee Homes, containing continuous logs of home operations throughout the shifts as well as pertinent information pertaining to persons supported.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Logbooks are stored and maintained in the community homes until filled. Once filled, they are kept in the office of the particular home for an additional month for reference. Afterwards, the logbooks are taken to and stored in a locked area in the East Tennessee Homes (ETH) office until the end of the retention period. Logbooks will be destroyed in accordance with state approved methods at the end of the retention period
Worksheet
Record Location
East Tennessee Homes Office
Greeneville Campus - Dogwood Cottage
4850 E. Andrew Johnson Hwy.
Greeneville, TN 37745
There are other locations that are being tracked by the agency.
Greeneville Campus - Dogwood Cottage
4850 E. Andrew Johnson Hwy.
Greeneville, TN 37745
There are other locations that are being tracked by the agency.
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Generated Summary
Paper: Book
Media Format Stored
Paper
Media Format Stored Summary
Paper: Book
Date Range
2010 to current
Allotment Code
344.01
Annual Accumulation
3 CF
Current Volume
17 CF
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
The logbooks are always stored in the specific home for daily recording of home activities. The completed logbooks are kept at the home for another month for reference and then stored at the East Tennessee Homes office in a locked area until the end of the retention period. Afterwards, the logbooks are destroyed in accordance with state-approved methods.
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
T.C.A. 33-3-103, T.C.A. 52-3-103 and 45 C.F.R. Parts 160 & 164
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
10 years after the death, discharge, or minor reaches the age of majority.
Records Center Retention Period
N/A
Retention Legal Citation
T.C.A. 52-3-101(d)
RDA Comments
Records Management Division (RMD)
Thu, 09/18/2025
No recommended changes.
Tennessee State Library and Archives
Mon, 09/22/2025
No recommended changes.
Comptroller Audit Review
Fri, 09/19/2025
We have reviewed RDA 11440 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 09/22/2025
Thank you!
RMD Director
Fri, 09/26/2025
RDA 11440 is a request to revise an RDA. The retention period will change from eleven years to ten years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11440.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11440
