Record Series Abstract
Materials, records, and documents retained, collected, and processed on behalf of the Office of General Counsel (1) as a result of requests submitted to the TennCare Public Records Office, or (2) litigation. These materials, records, and documents are held and are copies of originals. The originals remain governed by the appropriate original RDA. These record copies are metadata created during or associated with the retention, collection, or processing activities of the discovery, litigation, or records requests that caused their retention. These items are to be retained for five years from the date any related litigation hold(s) were lifted or related records request (whichever is later) was closed by the agency.
Record Series Active
Cut Off at End of
If Other, Explain
When litigation hold(s) were lifted or related records request (whichever is later) was closed by the agency.
Total Retention Years
Total Retention Months
Retention End Action
Records are kept in paper and electronic format. Records are cut off when litigation hold is lifted or when related records request are closed. The office of general counsel will determine when records are past retention. Hold records for 5 years and destroy by state approved methods.
TennCare Building, 310 Great Circle Road, Nashville, TN, 37243
Grouped by litigation hold or records request.
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2010 to current
Information Shared Outside the State
Federal government, law firms.
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Service Now, SharePoint server, OneDrive
Shared drives on physical hardware.
Service Now, Microsoft programs.
Shared drives on physical hardware in State Data Centers.
STS server backed up by the state; other drives are backed up by Consilio.
SharePoint servers are restored by STS staff. Other drives backed up by Consilio.
Data Migration Description
Data is migrated as part of normal server migration process.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11435 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
The agency concurs, thank you.
RDA 11435 is a request to create an RDA. The retention period will be five years and then destroy. The format will be paper/electronic. Recommend approval of the request to create RDA 11435.