Record Series Abstract
Record Series governs information systems submitted by all state agencies in accordance with Information Systems Council Policy 7. This record series includes but is not limited to all agency request for Information Technology Resources and Services and records related to Strategic Technology Solutions (STS) administration of the planning and review process related to agency information systems plans.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Information Systems Plans will be saved electronically on ECM SharePoint system for the entirely of the retention period. The systems plans may contain information about various projects needed by future staff in the agencies as well as Strategic Technology Solutions (STS). Some IT projects can be complex and may span over multi-years. They are generally expensive and maintaining a historical record of the projects and their dispositions is important so that future staff will know what has been previously proposed and project status.
Strategic Technology Solutions Data Centers
Alpha by agency then by year
Media Format Generated Summary
Media Format Stored Summary
1995 to Current
Information Shared Outside the State
Other states and vendors may request redacted copies
Yes - Original
Essential Record Stored
Electronic storage data centers
Essential Record Media Type
Confidential Legal Citation
TCA 10-7-504 page 23 (I) (1) A,B,C (2) (3) (A)(B)(C)(D)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
STS - ECM Sharepoint system
Strategic Technology Solutions (STS) Data Center Server
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
STS Data Center
Data stored on shared SQL server is replicated. For the Windows application server, currently, only standard file level backup services are offered. Every StS managed server performs a nightly incremental backup to a disk storage device and is replicated to the other date center up completion. Incremental backups are performed every night of the week and are retained for 30 days at each site. On the last Friday of the calendar month, a full backup is taken of every server and that a full backup image is kept on disk for 60 days at both data centers. The full backup image is also duplicated to tape for long term storage at Iron Mountain for 7 years. The standard backup window for both incremental and full server backups is between 6pm central time.
STS preforms nightly backups of servers which includes the current two days of backups for each database. Hard copy backups are stored off site weekly.
Data Migration Description
the data resides in an SQL database located at the Data Center. It there were a need for migration, it could be done by STS database administrators.