An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2972
Effective Date
Record Series Abstract
This record series contains, but not limited to: evidence accumulated, and narrative produced during investigations for claims that have been officially Sustained, deemed Inconclusive, Unfounded, or Exonerated. The record series includes: Administrative Investigations (AD); Citizen Complaints (CC); Information Only Investigations/Reviews (IR); Department Pursuits (DP); Departmental Crashes (DC); Firearms Discharge (FD); Use of Force (UF); and Discrimination and Harassment (WH).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon Employee Under Investigation Leaving the Department
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency ten (10) years after employee under investigation leaves the department then destroyed by state approved methods after retention ends.
Worksheet
Record Location
William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
File Arrangement
Numeric & Other
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Audio
Electronic: Video
Electronic: Other
Paper: Sheet
Paper: Other
Date Range
1987 to Current
Agency
Allotment Code
34901
Annual Accumulation
10 Cu. ft. and 100 GB
Current Volume
210 Cu. ft, 2800 Disks and 881 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
Essential Record Media Type
Electronic
Confidential
Yes
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
NA
Retention Legal Citation
General Order 216-1 and 216-2
Electronic Records Plan Inventory
System Name
IA PRO and T:drive
Hardware Description
All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS)
Software Description
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS).
System Location
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers.
Backup Procedures
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Disaster Recovery
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS.
RDA Comments
Records Management Division (RMD)
06-15-2023
No recommended changes.
Tennessee State Library and Archives
07-07-2023
No recommended changes.
Comptroller Audit Review
06-15-2023
We have reviewed RDA 2972 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-11-2023
Thank you.
RMD Director
07-28-2023
RDA 2972 is a request to revise an RDA. The retention period will remain ten years and then destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommended approval of the request to revise RDA 2972.
Public Records Commission
09-28-2023
PRC approves request to retire RDA 2972.