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Federal Disadvantaged Business Enterprise (DBE) and Equal Employmnent Opportunity (EEO) Records

RDA Number
2502
Effective Date
Record Series Abstract
Records consist of: Prime Contractor and Subcontractor Subcontract Agreements, DBE Company Profiles, Joint Check Agreements, Letting Info,Tracking Sheets, (Contract Compliance reviews-1 Form, Contract Compliance-2 Form and Payment Form CC-3), DBE Monthly Reports (Consultant and Right of Way), Commercially Useful Function (CUF) Checklist and Construction Correspondence,Tdot Tabulation List,Bid Summary.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Cut-Off (At end of calander year) Maintain in agency 3 years, then transfer to State Records Center for 3 years; then destroy by state approved method.
Allotment Code
40100
Record Location
James K. Polk Building Suite 1800
File Arrangement
Alpha / Numeric
Date Range
to
Annual Accumulation
22 cubic feet
Current Volume
94 cubic feet
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Federal Highway Administration
Essential Record
Yes - Original
Essential Record Stored
Duplicate kept at James K. Polk Building Suite 1800. Original in TDOT construction office, James K Polk Building Suite 700.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
3 years
Records Center Retention Period
3 years
Legacy Revision UUID
936