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Child, Medical and Spousal Support Direct Deposit Enrollment Records

RDA Number
11339
Effective Date
Record Series Abstract
This records series includes a voided check from an active bank account, Direct Deposit Enrollment Form, Direct Deposit Enrollment form instructions, and any other related information and or documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When the ordered financial support obligation has been fulfilled, and there is no outstanding balance, litigation, appeal or debt owed.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Enrollment records are generated when a client provides Tennessee Department of Human Services with a completed Direct Deposit enrollment application. Files are kept in agency or stored at a State approved offsite facility for 5 years after cutoff then destroyed according to state approved methods.
Allotment Code
34500
Record Location
TDHS State Office
File Arrangement
Alpha
Date Range
2004 thru current date
Annual Accumulation
2 cubic feet
Current Volume
130 cubic feet
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Federal Department of Health and Human Services, Office of Child Support Enforcement
Essential Record
Yes - Original
Essential Record Stored
TDHS State Office
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
T.C.A. 71-1-131 Confidentiality of Records / 45 CFR 302.15 / 45 CFR 303.11(d) / 45 CFR 75.361 - 75.365
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Record Sample PDF
2536.sample.pdf92.87 KB
Legacy Revision UUID
2536