An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11339
Effective Date
Record Series Abstract
This records series includes a voided check from an active bank account, Direct Deposit Enrollment Form, Direct Deposit Enrollment form instructions, and any other related information and or documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When all the IV-D cases associated with the custodial parent have been closed or when a payment has not been disbursed to the Direct Deposit account within the last five (5) years.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Enrollment records are generated when a client provides Tennessee Department of Human Services with a completed Direct Deposit enrollment application. Files are kept in agency or stored at a State approved offsite facility after cutoff then destroyed according to state approved methods.
Worksheet
Record Location
TDHS State Office
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
34500
Annual Accumulation
2 cubic feet
Current Volume
130 cubic feet
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Essential Record
Yes - Original
Essential Record Stored
TDHS State Office
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
T.C.A. 71-1-131
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 71-1-131 Confidentiality of Records / 45 CFR 302.15 / 45 CFR 303.11(d) / 45 CFR 75.361 - 75.365
RDA Comments
Records Management Division (RMD)
08-29-2019
No recommended changes.
Tennessee State Library and Archives
08-29-2019
No recommended changes.
Comptroller Audit Review
08-29-2019
We have reviewed RDA 11339 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-04-2019
No recommended changes.
RMD Director
10-08-2019
RDA 11339 is a request to revise an RDA. The retention period will remain five years and destroy. the format will remain paper. The Title, Abstract, Disposition Notes , and Worksheet have been updated. Recommend approval of request to revise RDA 11339.
Public Records Commission
11-12-2019
PRC approves RDA 11339.